CASE STUDY / RETAIL POSLIVE SYSTEM

A gaming café,
finally in control.

PS Arena previously managed sessions, snack sales, stock and daily totals manually. QAFIX brought the entire operation into one purpose-built system.

CLIENTPS Arena

INDUSTRYGaming café

SOLUTIONCustom POS & operations

STATUSLive in daily use

PS Arena POS showing available gaming consoles and session controls

THE CHALLENGE

Every session and sale depended on manual work.

Staff had to track when each console started, calculate playing time, remember different rates, add snack purchases, count inventory and prepare closing totals by hand.

That made a busy café harder to control and left the owner without a clear, live view of performance.

01 / SESSION CONTROL

From “start” to final bill, every minute is tracked.

The operator chooses the console, player type and session duration. The system calculates the gaming charge in real time and allows adjustments without restarting the bill.

PS Arena session setup with player and duration controls

PS Arena running gaming session with live charge and snack controls

02 / CONNECTED SALES

Snacks join the active session—not another notebook.

Products, prices and stock are available directly from the session. Adding an item updates both the customer’s bill and the café inventory.

PS Arena snack catalogue with prices and live stock counts

Live console sessions

Start fixed or open sessions, switch between single and multiplayer rates, adjust time and see charges update live.

Snacks on the same bill

Add food or drinks while a customer plays, with each item included automatically in the final total.

Inventory that updates itself

Every snack sale reduces stock immediately, giving the team a reliable count without separate notebooks.

Closing and profitability

Track cash and UPI revenue, expenses, net profit, average bill, console usage and top-selling products.

03 / BUSINESS VISIBILITY

The owner can see the business—not reconstruct it later.

Revenue, expenses, profit, payments, console usage and top products are organized into one readable dashboard.

PS Arena dashboard showing revenue, expenses, net profit and payment totals

PS Arena reporting showing console running hours and top products

THE OUTCOME

One connected workflow replaced scattered manual tracking.

Faster counter operationsAccurate session billingLive stock visibilityClear daily closingActionable profit reporting

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